Missed calls
After hours, calls often go to voicemail.
On average, service businesses miss around 23% of inbound calls, and most aren’t called back. Those leads usually find a competitor on the next search.
23%calls missed (industry avg)
Revenue architecture for appointment-driven service businesses
Booked appointments,
end-to-end.
We run your Meta ads, design the landing pages they connect to, and look after the inbound conversation — so your team can stay focused on the people in front of them. One partner across the path from ad click to booked appointment.
Certified partner
- HighLevelWhitelabel Reseller
- HubSpotSolutions Partner
- MetaBusiness Partner
- Google AdsGoogle Partner
Voxility AI · Live call
00:00:14Hi, I saw your ad — looking for a hydrafacial. Can I get in this week?
Yep, we’ve got Wednesday 3:40pm with Dr Lin or Friday 10am. Which suits?
Wednesday works.
Booked. Confirmation sent to your mobile. See you Wednesday.Booked
CRM updated · pipeline → Booked
+1 bookingBooked / wk
418+12.4%
Avg reply
00:04s−71%
Missed-call save
94%+38pts
Cost / booking
$71−$48
Show rate
82%+9pts
After-hours leads recovered
1,24630d
Platform
Three products. One accountable system.
Available bundled or stand-alone — every client gets access to the layer they need.
Voxility Ads
ads.voxility.aiBuild, launch, and manage Meta and Google ad campaigns with an AI launcher.
Voxility AI
app.voxility.aiConversational, agentic AI that answers, qualifies, books, and writes back to your CRM.
Voxility Go
go.voxility.aiA whitelabel marketing and sales platform on GoHighLevel, configured and run by us.
The leak
When ad spend underperforms, it’s rarely the ads.
It’s what happens after the click.
You’re paying for every click. Most of the lost revenue sits in the minutes between a lead landing and someone replying. We help close that gap.
Slow follow-up
Form fills often wait 47 minutes for a reply.
Lead-response data is consistent: contact a lead within 60 seconds and you’re around 8x more likely to qualify them. Most teams take 47 minutes — by which point a few competitors will already have replied.
47mmedian time-to-first-reply
No review flow
Your best patients rarely leave a review.
Google review velocity drives ranking, ad relevance, and trust. Without a systematic, day-after-the-appointment ask, you tend to collect a fraction of what you’ve earned.
1 in 12happy patients leave a review
The system
One stack. One partner.
From ad click to booked.
Three capabilities that are usually sold as three separate products. We bundle them into one accountable system, with one team to talk to when something needs to change.
01 · Acquire
Meta paid ads, run with intent.
Lead-generation and appointment-booking campaigns across Facebook and Instagram, deployed and iterated through our own in-house ads launcher. The goal is booked appointments — not impressions.
- Creative built per campaign
- Daily optimization based on real performance signals
- Spend-to-bookings reporting, so you see what's actually working
02 · Convert
Landing pages built for the offer.
Each campaign gets its own purpose-built page — designed, written, and deployed by us, on infrastructure we control. Connected directly to the AI and CRM stack so every submission flows into follow-up immediately.
- Live in around 10 days, iterated weekly
- Mobile-first, sub-1s load, global edge CDN
- Form, call, and SMS routed through Voxility AI
03 · Capture
Voxility AI answers, qualifies, books.
Inbound voice answered in under 3 rings. SMS and chat replies inside 60 seconds. Missed calls returned within the minute. Every conversation written back to GoHighLevel or HubSpot.
- Natural voices in 30+ languages, 24/7 coverage, region-aware compliance
- Books live into Mindbody, Boulevard, Jane, Cliniko, Fresha
- Transfers to a person when a person is needed
You can pick up the bundle or just one piece. Most clients start with the bundle — it’s where the components reinforce each other. Each one works on its own; together, they tend to compound.
Integrates with
- GoHighLevel
- HubSpot
- Pipedrive
- Salesforce
- Mindbody
- Boulevard
- Vagaro
- Jane
- SimplePractice
- Acuity
- Cliniko
- Fresha
- Google Calendar
- Outlook
- Apple Calendar
Voxility AI
The receptionist
that doesn’t miss.
Voxility AI is our conversational and agentic platform — built in-house, GoHighLevel-native, and HubSpot-integrated. It’s how we turn paid leads into actual booked appointments.
00:04s
avg first reply
<3
rings to answer
94%
missed-call save
24/7
global coverage
Answers inbound calls in under 3 rings
Qualifies the caller, checks availability, and books live. Transfers to a person when the conversation calls for it.
Calls back missed numbers in 60 seconds
Missed-call rescue runs 24/7. Most businesses don’t realize how much this is worth — we measure it for you from week one.
Replies to SMS and web chat instantly
Inbound inquiry to first reply: under 60 seconds. Conversational, not scripted — much like a great receptionist on a good day.
Nurtures stale leads, requests reviews, reactivates
Outbound flows for every cohort: confirmation, no-show recovery, post-appointment review request, six-month reactivation.
Executes CRM actions, end-to-end
Updates contacts, moves opportunities, triggers workflows, tags leads, and schedules tasks for the team — across multiple steps, without anyone needing to click through them.
Books into your real calendar
Native integrations with Mindbody, Boulevard, Vagaro, Jane, SimplePractice, Acuity, Cliniko, Fresha, Google Calendar, Outlook, GHL.
We don’t sell AI on its own. We deliver a system that produces booked appointments — and Voxility AI is the part of it your front desk tends to thank you for.
Proof
Numbers, from businesses
that look like yours.
We work with appointment-based service businesses — clinics, health, real estate, and premium trades. Same offer, same stack, same monthly report.
+47bookings/mo
in the first 60 days
“We were spending the same on Meta. The difference was Voxility AI picking up after-hours and on lunch breaks. We didn't change a thing in the clinic.”
94%missed-call save
vs 0% before
“Every call that used to drop into voicemail now gets a callback within the minute. Front desk stopped sounding stressed. Patients comment on it.”
$71cost / booking
down from $164
“Same ad budget, less than half the cost per booked appointment. We finally know which campaign is actually filling the chair.”
Names withheld at client request · Specifics available under NDA on request
Who we build for
We work best with service businesses that already pay for the click.
If you’re already running Meta or Google ads, getting 50+ inbound inquiries a month, with an owner, practice manager, or single marketing person looking after it all — that’s the kind of business we’re built for.
5–50
employees
$1M–20M
annual revenue
1–10
locations
$500+
avg customer value
Health & wellness
- Med spas
- Cosmetic clinics
- Dental
- Cosmetic dentistry
- Physio
- Chiropractic
- Allied health
- Laser & skin clinics
- Hair transplant clinics
- Fertility clinics
Property & finance
- Real estate teams
- Mortgage brokers
Home & premium trades
- Solar installers
- Home renovation
- Pool builders
- Premium electricians
- Premium plumbers
Don’t see your vertical here? If you run an appointment-driven service business with a $500+ average customer value, the system likely still applies. Happy to talk it through on a call.
How we onboard
Live in two weeks.
Booked appointments by week three.
You don’t need to learn a new CRM, and you don’t need weekly calls. We hand over a working system, then keep tuning it together.
Days 0–14 · Stand up
Voxility AI goes live. Calls answered. Leads replied to in seconds.
- Number ported or new local number provisioned
- GoHighLevel or HubSpot wired to your booking system
- Inbound call, SMS, web chat, form fills all routed through Voxility AI
- First reporting view live by day 10
Days 14–30 · Acquire
Meta campaigns running against a purpose-built landing page.
- Offer, audience, creative shot or built — not stock
- Landing page designed, copywritten, deployed
- Tracking layer (server-side + Meta CAPI) installed
- First booked appointments attributable to spend
Days 30–60 · Compound
Optimization, reactivation, review velocity — the system gets tighter month by month.
- Daily ad iteration, weekly creative refresh
- Outbound nurture flows on stale leads in your CRM
- Review-request flow turned on day-after-appointment
- Monthly forecast accuracy ±10% on bookings
For agencies
Resell the system under your own brand.
You already run Meta ads for clients. We provide the landing page, the AI, and the CRM as a productized offer wrapped under your name — typically $2–5k/mo additional MRR per client, without hiring.
$3.4k
Avg MRR added per client
14 days
Onboarding to live
55–70%
Margin after our cost
<6%
Churn (12mo cohort)
Questions
Eight things we get
asked most often.
Anything else, we’re happy to talk through on a call. If we don’t know an answer yet, we’ll say so.
Not really. Voxility AI uses natural-sounding voices across 30+ languages and accents, tuned for the conversational pacing of clinical and home-services inquiries. Most callers don't realize it's not a person. We can turn that disclosure on or off, depending on your industry's compliance requirements.
Voxility AI is usually live within 14 days of kickoff — including number porting, GHL or HubSpot wiring, and booking system integration. Meta campaigns and the purpose-built landing page typically follow between days 21 and 30.
Not at all. We're HubSpot solutions partners, and the Bundle and Voxility AI both work natively with HubSpot. Most agency-resold work runs on GHL because of the whitelabel mechanics, but direct clients on HubSpot stay on HubSpot.
We're happy to, though we'll be upfront on the call: the economics work best when the components are connected. Voxility AI tends to catch the leads ads agencies usually hand off and lose, which is what makes the cost-per-booking what it is.
There aren't any. We ask for the first 90 days so the system has time to compound, then it's month-to-month. We'd rather keep clients through results than paperwork.
Someone senior on our team, not an account manager handing the work down. You get a direct line — Slack or phone. If you'd like a weekly check-in, we're happy to set one up; most owners prefer we just get on with it.
We work them. From day one, an outbound nurture flow runs over your existing list — appointment confirmations, no-show recovery, and six-month reactivation. Most clients see meaningful revenue from leads they'd already paid for.
Yes. The numbers stay yours, the CRM records stay yours, and if you ever leave we'll export a clean copy of everything. It's never been a sticking point.
30 minutes · Conversational · No slide deck required
We’d be happy to walk you through
what’s costing you most.
Share a few details below and someone senior on our team will reach out within 24 hours to set up a 30-minute call.
Step 1 of 3About you
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Senior on the call · No SDR · Quote within 48 hours